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Faculty/Staff Resources

Faculty members, campus staff, or group advisors who would like to lead students on an off campus trip during the school year or summer, should follow a few simple steps to get started in the process.

1. Read and review the Off-Campus Activity & Travel Guide on preparations needed for various types of trips.

2. Visit with Julie Johnston Hermann if you have questions on what is needed to move forward in offering a trip.

3. Complete a Proposed Trip Plan and Trip Funding Plan for your intended international or domestic trip.
 
Planning an international trip? Planning a domestic trip?
  • Planning should start at least 18 months in advance of anticipated travel dates.
  • Check out this Leader Check List for details to anticipate in planning international travel
  • When you are ready to start, follow this Overview of International Trip Plan.
  • Leaders need to complete a Proposed Trip Plan and a Trip Funding Plan prior to May 15 each year. 
  • Planning should take place during the summer prior to the next school year that the trip would be offered.
  • Check out this Leader Check List for details to anticipate in planning for domestic trips
  • When you are ready to start, follow this Overview of Domestic Trip Plan.
  • Leaders need to complete a Domestic Trip Plan and Trip Funding Plan (if requested) prior to September 15 each year.  
Information shared in these plans will enable campus offices to provide administrative guidance needed for a safe and well-planned experience for students. Information will also be used to build an online brochure on this travel management site for participant registration.
 
4. Check with Julie on next step travel details needed for your travel situation.

5. She will share details on how your trip participants can register their emergency contact and medical information on this travel management site. 

6. Trip leaders should access registrants emergency contact and medical information before departing - follow this Guide to Access Registrant Information for this step by step process.