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Clery Reporting

Concordia University, Nebraska
Clery Act - Student Trip Reporting Requirements


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Concordia University, Nebraska is required to disclose on an annual basis certain reported crime statistics that occur during certain University sponsored / arranged domestic and international student trips. Staff members who are administratively responsible for domestic and international student trips are expected to report student trip information to Concordia University, Nebraska’s Associate General Counsel. 

Clery Act Training - For a Campus Security Authority

Clery Act - Student Trip Reporting Form

 

Clery Reporting and Trips

For trips to be reportable, student trips must meet certain requirements. Concordia University must have control over the trip or program accommodation and any related academic space used in conjunction with the trip. Control, as defined by the Clery Act, means that there is a written agreement (no matter how informal) directly between the University and the provider for use of the space.

Some examples of a written agreement include renting hotel rooms, leasing apartments, leasing space in a student housing facility or academic space on another campus and even an e-mail agreement for use of space free of charge. Hostels are not normally reportable unless the written agreement gives the University control over the space within the accommodation. 

In addition, the controlled space must be used in direct support of, or in relation to, the institution’s educational purposes and frequented by students.
 

Why is this information needed?

Information on qualifying student trips is needed by University’s Associate General Counsel for follow-up with the local law enforcement agency associated with the trip location. The Associate General Counsel will send a request to the trip location local law enforcement agency to determine if any Clery Act qualifying crimes (occurring during the trip time frame and at the University arranged accommodation and/or related academic space) were reported directly to the local law enforcement and thus may not be known to University personnel.
 
Trip Accommodation and/or Academic Space Usage Agreement Student Trip Accommodation Length of Student Trip Clery Act Reportable Student
Trip
The University has a written agreement with provider for trip accommodations and/or
academic space for use of the accommodations or space
 The same   accommodations are   used every year or more   frequently 1 night or more Yes
The University has a written agreement with provider for trip accommodations and/or academic space for use of the accommodations
or space
 You don’t anticipate   using the same   accommodation every   year 2 or more nights Yes
The University has a written agreement with a third party to arrange trip accommodations
and/or academic space for use of the accommodations or space
 Same accommodation   used every year or more   frequently 1 night or more Yes
University sponsored trip  None Day trip No
Student organized or private trips – no
university agreement
  Student arranged 1 night or more No
Student study abroad or student teaching   Provider arranged 1 night or more No

Clery Act Training - For a Campus Security Authority

Clery Act - Student Trip Reporting Form